Calculating a Quotation for Silk-screening Correx Boards.

The user's business has the necessary equipment to silkscreen correx boards. The user needs to supply a quotation to a client for the manufacturing of 200 single colour, single sided, size 600 x 400mm correx boards without eyelets.

We have entered the following parameters in the Hourly Rate Calculator, according to our overhead expenses, employees, profit, handling expenses, VAT and the average ink cost per square metre.

1. Our Hourly Rate is R300.00
2. We are a small business with two employees and the owner is also part of production.
3. We have a profit mark-up of 33%.
4. Our handling expenses are 10%.
5. The average ink cost per square metre for our single large format printer is R45.00.
6. We are not registered for VAT.

Run the SignQuote SA program. Click on Open the Estimate Calculator to open the calculator.(Fig.10.1)

Fig.10.1

The Estimate Calculator opens. Enter the following information in the form: (Fig.10.2)

Length: 600

Width: 400

Quantity: 200

Set-up: R150.00 (a once off cost which is used "as is". No profit or handling charges are added)

Fig.10.2

In the Labour Cost group, open the Silk-screening form and enter the time it will take to do the silk-screening. (Fig.10.3 and Fig.10.4)

Fig.10.3

Fig.10.4

In the Database group open the Substrates database. (Fig.10.5)

Fig.10.5

In the database we look for 600 x 400 correx boards and click on the row. We then click on Substrate 1 and the name, description and price will be entered into the row. (Fig.10.6)

Fig.10.6

We still need the ink price per square metre. Open the Consumables database (Fig.10.7

Fig.10.7

In the database we look for Correx Ink and click on the row. We then click on Consumable 1 and the name, description, unit and price will be entered into the row. (Fig.10.8)

Fig.10.8

But instead of doing the total calculation, we still have to supply the ink quantity we are going to use for the screening. A form pops up to ask the quantity. (Fig.10.9) We are going to use only half a litre so we enter 50 being 50%.

Fig.10.9

We now have all the factors in place to calculate the estimated price of the 200 boards. Click on Calculate Costs on the calculator form. The Estimated Totals form opens on the All Totals Summary page. (Fig.10.10)

Fig.10.10

By selecting the Materials, Substrates and Consumables tab at the top of the page, we can see what these prices are, as well as the cost price of these items. (Fig.10.11)

Fig.10.11

By selecting the Labour Totals tab, we can see what these prices are. As we only did silk-screening and no other labour, there is not much to see on this page. (Fig.10.12)

Fig.10.12

If we now click back to the All Totals Summary tab and click on the Print a Quotation button, (Fig.10.13) the quotation form opens and shows us the information which will be printed. (Fig.10.14)

Fig.10.13

On the left side there is nothing in the text boxes and this needs to be filled in before a quotation can be printed or saved to PDF.

Fig.10.14

Before filling in the form we wish to give our client a little bit of discount and sell him the boards at R12.00 each. On this Print a Quotation form, we can make changes to the figures and save that as the price we are quoting. (Fig.10.15)

Fig.10.15

We now fill in the client's details for his quotation.(Fig.10.16)

Fig.10.16

By clicking on the Print Preview icon in the toolbar or by using the menu, a preview of our print form opens. (Fig.10.17)

Fig.10.17

We exit the print preview and on the Print a Quotation form we click on the printer icon in the toolbar or open on it from the menu. The print dialogue opens and we can then choose to print the form or save it as a PDF file which we can email to our client. (Fig.10.18) To save as a PDF file, the user needs a Print to PDF program, which can be downloaded as free-ware from several suppliers.

Fig.10.18

This ends the tutorial on calculating an estimate price for the silk-screening of correx boards. To do the next tutorial, where we calculate a quotation for full colour correx boards, please click here.

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